How to file paperwork faster

Use a “To File” box or pile - separate from your  “Out Box” - near your desk.  This will help keep the clutter on your desk to a minimum.

Before you put a peice of paper in the To File Box, write a key word in the upper corner of the paper before you put the document in the box to help you remember where you want to file the paper.  It is easier to make filing decisions when you have just read the item. Once you have made the filing decision, half of your work is done.

For More Help, visit our friends at Woman Work for more tips on reducing paper clutter.

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Do not use paper clips -  they tend to catch on other papers when you file and take up more space than staples.

Put your most recent papers in the front of the file - you will see the current information first and file cleaning will be easier because the oldest papers (most likely candidates for discarding) will be in the back of the file.

Date the papers you file or hi-lite the date on the document - if there is not a date on the document, write or  stamp the date in the corner. If a date is listed, then use a hi-liter to make it more visible to the eye. Having the date easily visible will help you locate the correct document quickly. Also, dating will help you determmine if you need to request updated information on a subject and help when you decide it is time to discard a document.

Allow at least 3 inches of extra space in the drawer for easier filing and retrieval. One of the reasons we hate to file is because we dread trying to cram yet more paper into an already full drawer.

Visit WomanWork.net for more tips to Reduce Paper Clutter.

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This entry was posted on Thursday, January 24th, 2008 and is filed under Business, Home.

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